Doing Business With Us

West Basin Municipal Water District (“District”) will procure goods and services in support of its administrative, operational and capital improvement requirements.  It is the intent of the District to engage in procurements that ensure it will receive goods and services of the appropriate quantity, of a satisfactory level of quality, delivered in a timely manner, and at a price that represents the best value to the District and its ratepayers. Furthermore, it will employ procurement processes that are fair and equitable and will allow providers of goods and services the greatest opportunity to participate and compete for the District’s procurement engagements.

To learn more about the District’s Procurement Department and its bidding opportunities, please explore the Quick Links provided.

Bidding Opportunities

All solicitations $50,000 and above (and Public Works Construction Solicitations of $35,000 and above) are posted on the Network. To view the current bidding opportunities, please click here

The Network Bid System

In cooperation with other public entities, the District has joined the Network Bid System (“the Network”) to enhance best business practices. The Network is an internet-based online bidding system that serves to increase the efficiencies of the procurement process.

Vendor Registration

Vendors must register to participate in open solicitation opportunities with the District.  It is the vendor’s responsibility to keep all of their contact and address information up-to-date.  It is through the Network that vendors are notified of all solicitations with West Basin.

Visit The Network Bid System for
Vendor Registration

Procurement Contacts

David Shull, Procurement Officer
(310) 660-6244
 
Yvonne Lucas, Buyer
(310) 660-6284

Methods of Procurement

The District’s methods of procurement include the following: purchase orders, contracts, agreements, and leases. Depending on the District’s requirements, a purchase order or a specific type of contractual document will be issued. Standard District terms and conditions typically accompany all procurements.

Authorized Procurements

All procurements made by the District require the issuance of a purchase order, contract, or agreement.  Each procurement instrument will have a unique document number.  Referencing the procurement document number is essential when conducting business with the District, and must be included on all vendor invoices and shipping documents. Proceeding without the appropriate procurement instrument may result in a rejected shipment or invoice.

Procurement Policy

The District’s Procurement Policy is the guiding document for all procurement activities conducted by the District.  To view the District’s Procurement Policy click here

Sales Calls and Contacts

District staff resources are limited. Unscheduled visits by vendors are not encouraged. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding District holidays. You may schedule an appointment with procurement staff by contacting the appropriate procurement staff member. 

Vendors are encouraged to forward product and service literature to our mailing address, attention “Procurement.”

Basis for Award

The District will affect procurements that are in the best interest of the District.  The selection process may utilize a proposal evaluation method or price competition.  The process chosen shall be determined by the nature of the procurement.

Public Record

With limited exceptions, records generated by or in the possession of the District are subject to the Public Records Act, California Government Code Section 6250 et. seq.  As such, documents submitted to the District by a vendor are subject to disclosure to the general public.

Insurance

When the vendor’s personnel or their subcontractors enter District property to repair, install, service, maintain, construct or consult, the District requires that the vendor provide insurance documents, including Certificates of Insurance and Endorsements, verifying sufficient coverage. Typical insurance coverage includes, but is not limited to: general liability, automobile liability, workers’ compensation, and professional liability (where applicable).

Delivery

Requirements for delivery are specified in all requests for bids/proposals, on all purchase orders, and in all contractual documents. The respective purchase order or contractual document number MUST appear on all shipping documents. Failure to do so may result in rejection of the shipment or a delay in payment.

Payment

Payment will be made only after delivery has been affected, the goods or services have been accepted, and the vendor’s invoice has been received. The District’s payment terms are net 30 days after receipt of invoice unless otherwise specified on the respective purchase order or contractual document.

Gifts and Gratuities

The District recognizes the responsibility of all of its employees to maintain positive relationships with all its vendors and believes this can be accomplished in a professional manner without gifts or gratuities interfering with and/or influencing employees. The District maintains a policy expressly prohibiting the acceptance of gifts or gratuities from any existing or potential vendors. Vendor compliance with this policy is appreciated.